Outsourced Accounting for Financial Alignment and Business Momentum
Accounting, controller, and CFO support designed to improve visibility, strengthen operations, and support smarter financial decisions.
Outsourced Accounting Services Designed to Streamline Financial Operations
Leverage Rubino’s experience to improve financial visibility, strengthen operational processes, and build a more scalable finance function.
Our outsourced accounting services combine day-to-day accounting management, controller-level oversight, and strategic financial guidance into one connected outsourced finance function that helps organizations improve operational efficiency and long-term financial stability.
We can work alongside your existing accounting team or help build stronger financial processes from the ground up, improving reporting consistency, financial organization, and operational coordination as your needs evolve.
What Are Outsourced Accounting Services?
Outsourced accounting services provide organizations with access to experienced accounting professionals who manage bookkeeping, financial reporting, budgeting, compliance, operational accounting support, and financial oversight without the cost and complexity of building a full internal accounting department.
Organizations Often Outsource Accounting When They Need:
- Clearer financial reporting
- Stronger operational structure
- Improved budgeting and forecasting
- More reliable accounting processes
- Scalable financial support
- Better visibility for decision-making
A Scalable Outsourced Finance Solution Designed Around Your Organization
Every organization operates differently, which is why outsourced accounting services should provide the flexibility, visibility, and financial support needed at every stage of business operations.
Rubino’s outsourced finance solution includes scalable Accounting, Controller, and CFO support tiers designed to improve visibility, strengthen financial systems, and support operational alignment.
Accounting Support
This tier focuses on building a reliable accounting foundation through bookkeeping, financial reporting, month-end close support, and operational accounting management.
Controller-Level Financial Oversight
This tier introduces deeper financial oversight, reporting analysis, compliance coordination, and operational accountability.
Strategic CFO-Level Support
This tier focuses on financial strategy, KPI visibility, forecasting, and executive-level financial support.
Together, these scalable support tiers help organizations improve financial clarity, operational efficiency, and long-term stability.
Use the tier comparison below to explore the level of outsourced accounting support that best aligns with your organization’s operational needs and long-term financial goals.
Accounting
- Typical Client Size
$1-5 Mill. Revenue - Reactive
- Scheduled Meetings
Up to 2x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
- Click For More Details

Controller
- Typical Client Size
$3-10 Mill. Revenue - Proactive
- Scheduled Meetings
Up to 4x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
- Revenue Recognition
- Tracking Net Assets
- Indirect Cost Allocation
- Department Performance
- Project Accounting
- Virtual Attendance at Board / Director Meeting
- Click For More Details

CFO
- Typical Client Size
$7+ Mill. Revenue - Strategic
- Scheduled Meetings
Up to 6x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
- Revenue Recognition
- Tracking Net Assets
- Indirect Cost Allocation
- Department Performance
- Project Accounting
- Virtual Attendance at Board / Director Meeting
- Company-Wide KPIs
- Long Term Cash Flow Forecasting
- Up to 2/ Custom Dept Reports
- Click For More Details

With the Rubino Team,Anything Is Possible

What OUR CLIENTS
SAYWhat sets Rubino apart is their total commitment to client services and their sophistication. I know that I have a true business partner with Rubino and they see our success as their success and vice versa.
When Businesses Need to Outsource Accounting and Who Benefits Most
Businesses outsource accounting when they need stronger financial visibility, better reporting processes, and experienced accounting support without building a full internal finance department.
Outsourced accounting services are especially valuable for:
- Organizations seeking a stronger financial structure
- Businesses improving financial operations
- Organizations preparing for expansion
- Businesses needing more financial visibility
- Nonprofits with compliance and reporting requirements
- Multi-entity and multi-location organizations
- Leadership teams navigating operational complexity
- Companies experiencing rapid growth
Businesses often turn to outsourced accounting when reporting becomes inconsistent, internal resources are stretched, or stronger financial organization and operational visibility are needed.
Many organizations begin with foundational accounting support and expand services as operational needs evolve.
Industries and Organizations We Support
Organizations across a wide range of industries use outsourced accounting services to improve financial reporting, strengthen internal processes, and maintain better operational visibility.
At Rubino, we support organizations including:
We help nonprofits improve grant reporting, maintain compliance, and strengthen financial transparency while building accounting processes that support long-term stability.
We support government contractors with financial reporting, DCAA readiness, indirect cost allocation, compliance support, and operational accounting processes designed to meet complex regulatory requirements.
Healthcare Organizations
We support healthcare providers with reporting complexity, operational visibility, compliance requirements, and financial oversight needed to navigate changing regulatory environments.
Organizations Building Financial Structure
Some organizations come to us because they need help organizing financial operations, creating budgets, improving reporting processes, and building the financial foundation needed to support smarter business decisions.
Multi-Entity and Multi-Location Companies
We help organizations manage consolidated reporting, intercompany transactions, and operational consistency across multiple entities and locations.
Organizations Preparing for Audits
We support audit readiness, reporting organization, documentation management, and coordination with external auditors to help businesses navigate compliance requirements more efficiently.
Our outsourced accounting services are designed to adapt to the operational realities of each organization while helping leadership teams maintain visibility, structure, and long-term financial direction.

How
Outsourced Accounting
Helped a Nonprofit Healthcare
Organization Scale Successfully
Industry:
Nonprofit Healthcare
Service Provided:
Outsourced Accounting &
CFO Support
Scaling a Nonprofit Healthcare Organization:
Rubino partnered with a nonprofit healthcare organization to support growth from $400,000 to over $40 million in annual revenue.
Key Results
- Scaled from $400K to $40M in revenue
- Improved financial visibility and reporting accuracy
- Maintained compliance across complex regulatory requirements
- Enabled data-driven growth decisions
The Challenge
- Expansion into multiple health clinics
- Healthcare compliance requirements
- Grant reporting and regulatory complexity
- Growth in clinical and operational activity
Our Approach
- ROI analysis for expansion decisions
- Financial modeling and cost analysis
- Ongoing reporting and compliance support
The Outcome
Outsourced accounting provided the financial structure, visibility, and support needed to scale efficiently while maintaining compliance and operational stability. This structured approach helped the organization stay on track during rapid growth while maintaining financial clarity and compliance.
Additional Accounting Support and Financial Solutions
In addition to our core outsourced accounting services, we offer optional support solutions that help organizations improve visibility, strengthen planning processes, and maintain operational efficiency as needs evolve.
Financial Reporting & Insights
- Custom financial reports
- KPI and performance dashboards
- Departmental reporting and analysis
- Operational reporting support
Planning & Forecasting
- Budget preparation
- Forecasting and financial analysis
- Tax planning and projections
- Financial modeling support
Compliance Support
Operational Accounting Support
- Payroll processing and reporting
- Invoicing and billing support
- Cash flow reporting
- Financial process improvement
These flexible accounting support options allow organizations to customize their outsourced finance function while improving financial coordination and maintaining stronger financial organization over time.
Why Choose Rubino for Outsourced Accounting
Organizations choose Rubino because we combine accounting expertise with practical operational insight to help businesses build stronger financial systems and maintain better visibility into financial performance.
Our outsourced accounting services help organizations:
- Improve financial reporting accuracy
- Build stronger accounting processes
- Reduce operational strain on internal teams
- Improve compliance and audit readiness
- Create more reliable budgets and forecasts
- Gain clearer financial insight for decision-making
- Establish scalable financial operations
Technology & Platforms We Support
Our team of experienced CPAs and accounting professionals supports organizations across industries, including nonprofits, healthcare organizations, and businesses managing operational complexity.
We work within your existing accounting systems or help implement solutions that improve efficiency and reporting visibility, including:

Bill.com for accounts payable automation and payment workflows

Sage Intacct for scalable, cloud-based financial management and multi-entity reporting

Divvy for expense management, corporate cards, and spend con trols

Jirav for budgeting. forecasting, and financial planning

Martus for financial forecasting, scenario planning and strategic decision support

QuickBooks for small and mid-sized business accounting and reporting
By combining experienced accounting professionals with scalable financial processes and technology support, we help organizations improve visibility, strengthen operational structure, and keep financial operations running efficiently and on track.
Outsourced Accounting vs In-House Accounting
Choosing between outsourced accounting and building an in-house team is a key decision for growing businesses. Each approach offers different advantages depending on your organization’s size, complexity, and long-term goals.
Understanding the differences in cost, scalability, access to expertise, and operational efficiency can help you determine the right approach for your business.
Read our full comparison of outsourced accounting vs in-house accounting to explore which option best fits your organization.
Frequently Asked Questions (FAQs) For Outsourced Accounting Services
Answer: Outsourced accounting services provide businesses with access to experienced accounting professionals who manage financial operations without the need to build a full in-house accounting department. Services often include bookkeeping, financial reporting, budgeting, operational accounting support, and strategic financial guidance.
Answer: Businesses often outsource accounting when financial reporting becomes inconsistent, operational demands increase, internal teams become overwhelmed, or leadership teams need better financial visibility and stronger accounting processes.
Answer:
An outsourced accounting team may include experienced CPAs, accounting professionals, financial oversight support, and strategic financial guidance designed to support bookkeeping, reporting, compliance, budgeting, forecasting, and operational accounting needs.
Answer:
The cost of outsourced accounting services depends on the organization’s size, reporting complexity, and the level of support required. Outsourced accounting is often more cost-effective than building a full internal accounting department because organizations can scale support based on operational needs.
Answer:
Outsourced accounting focuses on day-to-day financial management, controller support strengthens reporting and oversight, and CFO support provides forecasting, financial strategy, and executive-level guidance.
Answer:
Yes. Outsourced accounting can support your existing team by improving reporting, strengthening financial processes, and adding controller or CFO-level guidance as operational needs evolve.
For a complete list of Outsourced Accounting Services FAQs, please click here.
Meet Our Outsourced Team Leader

At Rubino, we understand the unique strategic and financial issues that nonprofit groups face daily. Reliance on unpredictable income and volunteer workers makes it much more difficult to deliver a consistent product or service.
We can alleviate this uncertainty by developing solid financial strategies that your organization can always count on.
All organizations need accounting services. Where they get it can be the difference between success and failure. Too often, businesses take on accounting services themselves, which may work in the very beginning, but fail as the business grows and financial needs become more complicated.
Instead, choose a scalable approach. Outsourced accounting services provide a framework for growth that will sustain your business years into the future.
Housing authorities must operate with total transparency. The financial documents they produce each year have to be detailed enough to withstand intense scrutiny, which is why many choose an outsourced option.
Rubino specializes in the needs of public housing authorities, and with our expert affordable housing team, your agency can expect reliable guidance and high-quality services that are efficient, timely, and informative.
When your individual income is closely tied to your small business or nonprofit fundraising, there is a tight distinction among personal taxes, financial reporting, and the needs of your organization.
Rubino understands these differences, and we’ve helped many clients manage their financial futures alongside their businesses or other entrepreneurial endeavors.
Healthcare providers have special financial reporting and data security needs. This is why many dentists, chiropractors, physical therapists, and the like turn to Rubino as their financial partner.
With us, you can operate with confidence knowing you have your financial bases covered and concentrate on providing the best possible care for your clients.
An accountant with the right mix of experience and industry knowledge can save you money and time. Rubino has worked with real estate property owners for decades. Accounting in real estate companies shouldn’t be a mystery; we can be your trusted resource.
We help our real estate clients achieve their goals by taking the time to understand their needs and providing the expertise of a large firm with the service of a small firm.
Government contractors are under higher scrutiny because they operate in a field that requires transparency and compliance with shifting regulations. While government contracts can be lucrative and are highly sought after, the firms they get awarded to need to meet these stringent regulations and adjust when they are changed. Merely knowing what all the regulations are and what you need to do to meet them is a job in and of itself.
This is where Rubino comes in. When you partner with us, you can rest assured you will receive quality information and expert advice that keeps you ahead of changes to regulatory and accounting standards.

