Expert Outsourced Controller Services
Stay Compliant with Complex Accounting Solutions
Go beyond basic accounting services and drive your business forward with our Outsourced Accounting Controller services. For businesses that need sophisticated, proactive, and accurate accounting processes at a higher level of financial expertise. Our experienced accounting team can help evaluate your business, optimize your back office, and ensure GAAP (Generally Accepted Accounting Principles) compliance. Take control of your business today and set your business up for success.
Cost-Effectiveness
Flexibility
Specialized Expertise
Outsourced Controller Services
Our Outsourced team works with mid-sized for-profit, nonprofit, and Government Contractors to ensure compliance, accuracy, and transparency. Our controller tier is an extensive outsourced service tier that includes basic outsourced accounting services as well as elevated services for more complicated business functions. We work with your current business to make it work best for you. For a breakdown and description of services please see the tier chart below.
Analyze your revenue sources in accordance to generally accepted accounting principles. Determining when a company should recognize or record revenue in its financial statements is crucial because it determines when a company declares earned money from its products or services.
Manage financial aspects of specific projects. The backbone of reporting-out on project performance is a carefully considered project accounting system. From tracking finances for a particular project to budgeting, invoicing, expense management, reporting, and compliance. As your accounting partner, we will handle these accounting tasks for your projects. Our team will implement scalable solutions that grow with your projects.
Track your additions to and releases from net assets with donor restrictions.
Identify, track, and allocate indirect costs to the benefitting programs or services based on a variety of methodologies. As skilled, knowledgeable, and experienced CPAs, our team is very well-versed in Federal indirect rate methodologies.
By measuring the performance of the various departments in your organization, we can track performance against budgeted costs, as compared to other departments, or against profit objectives.
Our team will attend virtual Board/Director meetings with occasional in-person meetings upon request.
Stay Compliant
Ensure your company's financial statements are complete, consistent, and comparable for GAAP Compliance. Our out- sourced team will implement robust internal controls to keep your organization compliant with today's ever-changing standards.
Cost Savings
By outsourcing your accounting, you can eliminate the need for hiring and training in-house staff, as well as reduce overhead costs associated with maintaining an accounting department.
Focus on Core Activities
Outsourced accounting allows you to focus your resources and attention on core business activities, such as product development, customer service, and growth initiatives.
Expertise & Experience
Our team is comprised of experienced and highly skilled professionals who specialize in accounting. Leveraging our expertise, you can ensure accurate financial reporting and compliance with regulations.
Get the Right Information You Need to Make the Best Financial Decisions for Your Business.
We offer accounting and consulting services that improves the accuracy of data and gives stakeholders the information they need to make important financial decisions. If you doubt your current reporting, reach out to Rubino today to schedule an appointment.
Ensure all your bills are reviewed, analyzed, and paid on time.
Analyzes your short-term needs such as payroll, monthly fixed overhead (i.e. rent), and outstanding accounts payable, to help maintain timely payment
decisions.
Facilitates a spend management program to track your employee’s expenses, log the expenses for accounting, and ensure timely reimbursements when necessary.
Financial statements review with your board of directors as needed.
Prepares balance account reconciliations for all balance sheet accounts every month.
Have financial statements generated from your accounting system for
your review.
We are available 24/7 to support our clients via email.
Optional Services Available
Custom Department Reports
Custom Department Reports
Pinpoint the key metrics and data points that are most relevant to your business goals with customized department reports. Our team delves into the data, extracting, organizing, and visualizing it in a meaningful way. From financial reports, market analysis, or performance summaries, each report is tailored to provide actionable insights, providing you with a strategic tool that empowers you to make informed decisions and drive your business forward.
Custom Dashboards
Custom Dashboards
Harness the power of data in a way that suits your specific needs. Customized dashboards offer a dynamic and efficient way to navigate a vast amount of information in today's data-driven world. Our team creates dashboards that are tailored to display key metrics, trends, and insights, presenting information in a visually intuitive manner. Clients can select specific data points to highlight, enabling quick and informed decision-making.
Tax Planning/ Tax Projections
Tax Planning/ Tax Projections
Proper tax planning can result in additional cash flow to invest in your business creating returns for you in the future. If you don’t plan to reduce your taxes, you almost certainly pay more than a competitor that does. In today’s business environment, you need an advantage to stay competitive with your business rivals.
Indirect Cost Rate Proposal
Indirect Cost Rate Proposal
Our team can identify, track, and allocate indirect costs to the benefitting programs or services based on a variety of methodologies. We are skilled and knowledgeable with Federal indirect rate methodologies.
Invoicing Clients
Invoicing Clients
We support client invoicing cycles in a number of ways. Some clients prepare invoices in-house using systems such as Salesforce or an Association Membership System to prepare invoices. In other circumstances, we interface with the sales team and prepare invoices upon completion of sales orders. We are very flexible in our approach to this service area.
State & Local Taxes
State & Local Taxes
This area of taxation is quickly becoming one of the most complex. As states continue to search for new revenue sources, many companies are being called to task because they unwittingly created a nexus in a particular state. Working in conjunction with our tax professionals, we work to minimize this risk to you.
Form 990 Information Return
Form 990 Information Return
We prepare hundreds of 990 forms annually. This form is the primary tool for gathering information about tax-exempt organizations, educating organizations about tax law requirements, and promoting compliance. Organizations also use Form 990 to share information with the public about their programs. More importantly, we help you present your organization’s operations in the most favorable light.
Audit Support
Audit Support
The level of audit support will vary according to client needs. Our team prepares the schedules included in the auditor’s PBC list, responds to requests from auditors for substantive tests and tests of controls, and generally assists with the mitigation/resolution of audit issues.
CorporateTax Return
CorporateTax Return
Our tax professionals monitor your company’s profitability throughout the year by interfacing with our outsourced accountants. As a result, we can advise you on the best strategies to minimize taxes at year-end. Since we have been talking to your accounting team year-round, we are able to prepare your Federal and State tax returns. We also monitor your exposure to international, state, and local tax regimes as part of our services.
Budget Preparation
Budget Preparation
We can assist in your budget preparation to help guide your organization's financial future. However, simple or complex the budget, we can help.
Payroll
Payroll
Payroll can be prepared in-house, outsourced to large or small payroll third-party providers, or we can process payroll on your behalf. Keeping your employees happy is the number one priority. From a financial reporting perspective, the most important aspect of payroll is importing and distributing the labor cost to the appropriate cost centers. Mapping labor costs to departments, projects, programs, etc.
What Our Clients Say
Chief Financial Officer
Madison Energy Infrastructure
Frequently Asked Questions (FAQs) For Outsourced Controller
Answer: An Outsourced Controller collaborates with your internal team, including bookkeepers, accountants, and executives, to streamline financial processes and improve efficiency.
Answer: An Outsourced Controller focuses on managing financial reporting, compliance, and internal controls, whereas a CFO is more involved in financial strategy, fundraising, and high-level decision-making.
For a complete list of Outsourced Controller FAQs, please click here.
