Outsourced Accounting Services
We Are Here to Strengthen Your Business, Not Just Your Accounting
Rubino’s outsourced accounting services are tailored to help build a strong foundation for your unique organization. In today’s business world it’s essential for companies to focus on their core operations while ensuring financial processes are streamlined, efficient and accurate. By outsourcing your accounting functions, you’re freeing up your schedule and reducing the risk of errors. You’re not just managing your finances with outsourced accounting; you’re empowering your business to thrive.
What Is
Outsourced Accounting?
Outsourced accounting is a service offered by an accounting firm to act as a collaborative partner to provide financial consulting to an organization that needs support for their financial management processes.
Why Choose Outsourced Accounting
Cost Savings
Accuracy
Scalability
What Our Clients Say
Chief Financial Officer
Madison Energy Infrastructure
Customizable Accounting Support
Improve your accounting operations and business practices with our customizable outsourced accounting services. While you focus on your business Rubino supplements your existing accounting functions and takes your business to the next level. We can guide and support your team to improve your financial management systems through accurate detailed data analysis. With our experience we can help seamlessly integrate accounting functions on all levels.
Accounting
- Typical Client Size
$1-5 Mill. Revenue - Reactive
- Scheduled Meetings
Up to 2x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
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Controller
- Typical Client Size
$3-10 Mill. Revenue - Proactive
- Scheduled Meetings
Up to 4x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
- Revenue Recognition
- Tracking Net Assets
- Indirect Cost Allocation
- Department Performance
- Project Accounting
- Virtual Attendance at Board / Director Meeting
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CFO
- Typical Client Size
$7+ Mill. Revenue - Strategic
- Scheduled Meetings
Up to 6x/Month - Click For Standard Services
- Paying Bills
- Cash Needs Analysis
- Employee Exp.Tracking
- Month-End Close
- Financial Statements
- Email Support
- Reports Board / Direct. Meeting
- Revenue Recognition
- Tracking Net Assets
- Indirect Cost Allocation
- Department Performance
- Project Accounting
- Virtual Attendance at Board / Director Meeting
- Company-Wide KPIs
- Long Term Cash Flow Forecasting
- Up to 2/ Custom Dept Reports
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Optional Services Available
Custom Department Reports
Pinpoint the key metrics and data points that are most relevant to your business goals with customized department reports. Our team delves into the data, extracting, organizing, and visualizing it in a meaningful way. From financial reports, market analysis, or performance summaries, each report is tailored to provide actionable insights, providing you with a strategic tool that empowers you to make informed decisions and drive your business forward.
Custom Dashboards
Harness the power of data in a way that suits your specific needs. Customized dashboards offer a dynamic and efficient way to navigate a vast amount of information in today's data-driven world. Our team creates dashboards that are tailored to display key metrics, trends, and insights, presenting information in a visually intuitive manner. Clients can select specific data points to highlight, enabling quick and informed decision-making.
Tax Planning/ Tax Projections
Proper tax planning can result in additional cash flow to invest in your business creating returns for you in the future. If you don’t plan to reduce your taxes, you almost certainly pay more than a competitor that does. In today’s business environment, you need an advantage to stay competitive with your business rivals.
Indirect Cost Rate Proposal
Our team can identify, track, and allocate indirect costs to the benefitting programs or services based on a variety of methodologies. We are skilled and knowledgeable with Federal indirect rate methodologies.
Invoicing Clients
We support client invoicing cycles in a number of ways. Some clients prepare invoices in-house using systems such as Salesforce or an Association Membership System to prepare invoices. In other circumstances, we interface with the sales team and prepare invoices upon completion of sales orders. We are very flexible in our approach to this service area.
State & Local Taxes
This area of taxation is quickly becoming one of the most complex. As states continue to search for new revenue sources, many companies are being called to task because they unwittingly created a nexus in a particular state. Working in conjunction with our tax professionals, we work to minimize this risk to you.
Form 990 Information Return
We prepare hundreds of 990 forms annually. This form is the primary tool for gathering information about tax-exempt organizations, educating organizations about tax law requirements, and promoting compliance. Organizations also use Form 990 to share information with the public about their programs. More importantly, we help you present your organization’s operations in the most favorable light.
Audit Support
The level of audit support will vary according to client needs. Our team prepares the schedules included in the auditor’s PBC list, responds to requests from auditors for substantive tests and tests of controls, and generally assists with the mitigation/resolution of audit issues.
CorporateTax Return
Our tax professionals monitor your company’s profitability throughout the year by interfacing with our outsourced accountants. As a result, we can advise you on the best strategies to minimize taxes at year-end. Since we have been talking to your accounting team year-round, we are able to prepare your Federal and State tax returns. We also monitor your exposure to international, state, and local tax regimes as part of our services.
Budget Preparation
We can assist in your budget preparation to help guide your organization's financial future. However, simple or complex the budget, we can help.
Payroll
Payroll can be prepared in-house, outsourced to large or small payroll third-party providers, or we can process payroll on your behalf. Keeping your employees happy is the number one priority. From a financial reporting perspective, the most important aspect of payroll is importing and distributing the labor cost to the appropriate cost centers. Mapping labor costs to departments, projects, programs, etc.
How Can Rubino Help?
Running a business is hard enough. Trust your financial services to a proven professional accountant. Reach out to Rubino today to schedule a meeting.
Insights
At Rubino, we understand the unique strategic and financial issues that nonprofit groups face daily. Reliance on unpredictable income and volunteer workers makes it much more difficult to deliver a consistent product or service.
We can alleviate this uncertainty by developing solid financial strategies that your organization can always count on.
All organizations need accounting services. Where they get it can be the difference between success and failure. Too often, businesses take on accounting services themselves, which may work in the very beginning, but fail as the business grows and financial needs become more complicated.
Instead, choose a scalable approach. Outsourced accounting services provide a framework for growth that will sustain your business years into the future.
Housing authorities must operate with total transparency. The financial documents they produce each year have to be detailed enough to withstand intense scrutiny, which is why many choose an outsourced option.
Rubino specializes in the needs of public housing authorities, and with our expert affordable housing team, your agency can expect reliable guidance and high-quality services that are efficient, timely, and informative.
When your individual income is closely tied to your small business or nonprofit fundraising, there is a tight distinction among personal taxes, financial reporting, and the needs of your organization.
Rubino understands these differences, and we’ve helped many clients manage their financial futures alongside their businesses or other entrepreneurial endeavors.
Healthcare providers have special financial reporting and data security needs. This is why many dentists, chiropractors, physical therapists, and the like turn to Rubino as their financial partner.
With us, you can operate with confidence knowing you have your financial bases covered and concentrate on providing the best possible care for your clients.
An accountant with the right mix of experience and industry knowledge can save you money and time. Rubino has worked with real estate property owners for decades. Accounting in real estate companies shouldn’t be a mystery; we can be your trusted resource.
We help our real estate clients achieve their goals by taking the time to understand their needs and providing the expertise of a large firm with the service of a small firm.
Government contractors are under higher scrutiny because they operate in a field that requires transparency and compliance with shifting regulations. While government contracts can be lucrative and are highly sought after, the firms they get awarded to need to meet these stringent regulations and adjust when they are changed. Merely knowing what all the regulations are and what you need to do to meet them is a job in and of itself.
This is where Rubino comes in. When you partner with us, you can rest assured you will receive quality information and expert advice that keeps you ahead of changes to regulatory and accounting standards.