Outsourced Accounting Services That Keep Financial Operations on Track
Build the Accounting Infrastructure That Supports Growth
Organizations turn to Rubino when accounting has become difficult to manage, compliance requirements are increasing, or existing processes can no longer support growth. Audits, grant requirements, government contracts, staff transitions, and expanding reporting obligations often expose weaknesses in accounting infrastructure, internal controls, and financial processes.
Without a strong foundation, reporting becomes inconsistent, compliance risks increase, and leadership spends too much time managing accounting issues instead of focusing on strategic priorities.
Rubino helps organizations build the accounting infrastructure, controls, and processes needed to strengthen compliance, reduce risk, and create operational stability. Whether you’re preparing for an audit, managing grant compliance, supporting a government contract, or improving financial operations, we help establish the structure needed to keep accounting on track.
When accounting is organized and dependable, leadership can focus on growth, clients, projects, and the mission of the organization.
Organizations frequently engage Rubino when they are:
- Preparing for a first audit
- Preparing for a first federal contract
- Managing grant compliance requirements
- Cleaning up years of accounting records
- Transitioning responsibilities from a retiring employee or key team member
- Building accounting processes and internal controls for the first time
When Is It Time for Additional Accounting Support?
Most organizations don’t need outsourced accounting because of a single issue. They need it because accounting has become complex and harder to manage.
It may be time to consider additional accounting support if:
- Your accounting processes lack structure
- Financial data is difficult to trust, processes are undocumented, reporting is inconsistent, or critical accounting knowledge depends on one employee.
- Compliance and reporting demands are increasing
- Tax requirements, audits, grant compliance, government contracts, and financial reporting obligations are consuming more time and creating greater risk.
- Your organization has outgrown its current resources
- Accounting workloads continue to grow, internal teams are stretched thin, and hiring additional staff is not the most practical or cost-effective solution.
Organizations that need deeper financial oversight, strategic analysis, or management-level reporting may benefit from Rubino’s outsourced controller services or outsourced CFO services.
What We Can Take Off Your Plate
Outsourced accounting services provide ongoing financial management and operational support without the cost and complexity of expanding or constantly hiring an internal accounting department.
Some organizations engage Rubino for ongoing accounting support. Others begin with a focused project such as an accounting cleanup, audit preparation initiative, compliance review, or process assessment before transitioning to a longer-term engagement.
Our accounting support tier services include:
Core Accounting Operations
- Bookkeeping and transaction processing
- Accounts payable and receivable
- Month-end close and reconciliations
- Financial statement preparation
- Cash flow monitoring
Financial Organization & Support
- Budget reporting
- Expense management
- Accounting workflow coordination
- Financial data management
What We Can Take Off Your Plate
These core accounting functions create the structure, accountability, and operational stability organizations need to maintain compliance, reduce risk, and make informed decisions.
Expanded Accounting Capabilities That Adapt to Your Needs
Organizations often need more than day-to-day accounting support. Rubino provides specialized expertise in tax compliance, audit readiness, reporting, planning, and operational improvement.
Tax Compliance & Strategy
- Tax planning and cash flow projections
- Corporate tax return coordination
- State and local tax compliance and nexus monitoring
- Regulatory and policy change tracking
- Form 990 preparation (nonprofits)
Compliance & Audit Support
- Audit preparation and coordination
- Indirect cost rate proposal support
- Financial documentation support
- Audit finding mitigation and resolution
Reporting & Insights
- Custom financial reporting
- KPI dashboards
- Department and operational reporting
- Cash flow monitoring
Budgeting, Forecasting, & Financial Planning
- Budget preparation and management
- Forecasting and financial analysis
- Tax planning and projections
- Financial modeling support
Operational Accounting Support
- Payroll processing and reporting
- Invoicing and billing support
- Financial process improvement
- Workflow coordination support
- Accounting system organization
Technology That Improves Efficiency, Accuracy, and Control
Organizations need accounting systems that reduce administrative burden, improve accuracy, and support stronger financial controls. The right technology helps streamline workflows, improve cash management, and create a more scalable accounting infrastructure.
Bill.com: Streamlines invoice approvals, vendor payments, and accounts payable workflows. Bill.com helps organizations improve cash management, strengthen payment controls, and reduce time spent on manual processing.
Sage Intacct: Built for organizations managing complex financial environments, including multi-entity structures, dimensional reporting, revenue recognition, and advanced financial management requirements.
Divvy: Simplifies expense management through policy-driven spending controls, faster approvals, and real-time transaction tracking. Divvy helps organizations reduce administrative workload while improving accountability across teams.
QuickBooks Online: Provides a reliable accounting foundation for organizations that need accurate financial records, efficient month-end close processes, and dependable reporting without enterprise-level complexity.
Our technology stack helps organizations strengthen accounting infrastructure, improve operational efficiency, and maintain accurate financial information as they grow.
What OUR CLIENTS
SAYOur company’s executive leadership has to devote a lot of time and resources to what makes our business succeed: sales, construction, customer service, and execution. The finance and accounting office, while critical for our business, did not have the bandwidth from executive leadership who were out building the end product that would make or break the business. We were fortunate to have Rubino’s services fully support our needs in finance and tax.
Industries & Organizations we commonly support include:
- Nonprofit Organizations:
fund accounting, Form 990, grant compliance, indirect cost rates - Government Contractors:
FAR compliance, indirect cost rate proposals, audit readiness - Healthcare Organizations:
complex revenue cycles, multi-entity reporting, regulatory compliance - Multi-Entity Businesses/ Associations:
consolidated reporting, intercompany transactions, scalable infrastructure - Professional Service Firms:
project-based billing, utilization reporting, client accounting - Businesses Improving Financial Infrastructure:
process design, system implementation, accounting transitions
Our outsourced accounting services adapt to each organization’s compliance requirements, reporting needs, and operational realities while strengthening the accounting infrastructure that supports long-term success.
Why Businesses Choose Rubino
for Outsourced Accounting
Many firms focus on keeping the books current. Rubino helps organizations build the accounting infrastructure, controls, and compliance framework needed to support long-term operational stability.
Our approach is designed to provide clarity and predictability. We work with organizations to understand their current environment, define priorities, and build a level of support that aligns with their needs today while creating a path for future growth.
- CPA-led accounting support backed by specialized industry expertise
- Strong tax support, compliance expertise, and risk management capabilities under one roof
- Greater confidence that accounting, compliance, and reporting responsibilities are being handled properly
- Established processes and technology that improve efficiency and reduce risk
- A dedicated team that eliminates single-person dependency
By combining experienced accounting professionals with scalable support, Rubino helps organizations improve compliance, reduce risk, and build the accounting infrastructure needed to support long-term growth.
Accounting should help your organization move forward, not create additional complexity.
Rubino provides the accounting infrastructure, compliance support, and financial expertise organizations need to reduce risk, improve stability, and focus on running their business.
Hiring a full-time senior accountant in a metro area typically runs around $90,000–$130,000+ before benefits, recruiting, and turnover risk. Outsourced accounting from Rubino delivers experienced, CPA-led accounting support at a predictable monthly cost, with built-in redundancy.
Whether you’re looking for ongoing accounting support, an accounting assessment, audit preparation assistance, or help cleaning up historical accounting issues, Rubino can help you build a stronger financial foundation without disrupting day-to-day operations.
Let’s Keep Your Financial Operations on Track
Frequently Asked Questions (FAQs) For Accounting Services
Answer: Outsourced accounting covers the full range of day-to-day accounting functions: bookkeeping, transaction processing, accounts payable and receivable management, bank and account reconciliations, month-end close, general ledger maintenance, and financial statement preparation. Many engagements also include expanded services — KPI dashboards, tax planning, budget preparation, audit support, and payroll. The exact scope is tailored to each organization’s size, industry, and complexity.
Answer: Outsourced accounting gives organizations access to a team of accounting professionals, established processes, and scalable expertise for less than the cost of building and maintaining an internal accounting department. It eliminates recruiting challenges, reduces single-person dependency, and provides broader experience across reporting, compliance, technology, and financial operations
Answer: Every engagement begins with an assessment of your current accounting processes, reporting requirements, compliance obligations, and operational priorities. We identify immediate risks, establish clear responsibilities, and create a transition plan designed to minimize disruption while strengthening financial operations.
Answer: Yes. Many organizations engage Rubino to address accounting cleanup projects, audit preparation, compliance reviews, or process improvements before transitioning to ongoing outsourced accounting support. These engagements help establish a stronger foundation for future financial operations.
Answer: Outsourced accounting helps organizations stay current with tax filing requirements, regulatory changes, audit preparation, and compliance obligations. By establishing consistent processes and ongoing oversight, organizations reduce risk, avoid missed deadlines, and maintain stronger financial controls.
Answer: The accounting tier handles day-to-day financial operations, bookkeeping, reconciliations, reporting, and compliance support. It keeps the books accurate and the back office running. Controller services add a layer of financial oversight: internal controls, deeper reporting analysis, policy development, and management-level financial review. Organizations that need clean books and reliable reporting typically start with accounting services. Those that need someone actively overseeing financial operations and advising leadership move to the controller tier.
Meet Our Outsourced Accounting Team
Khushbu Rizal
Manager
18 Years
of Experience
Khushbu Rizal
Manager
18 Years of Experience
Katie Meloy, MBA
Manager
18 Years
of Experience
Katie Meloy, MBA
Manager
18 Years of Experience
